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SLAC Job Postings
Position Overview
This position is an employee of Stanford University, providing support to the Department of Energy (DOE) contract at SLAC National Accelerator Laboratory. The Facilities and Operations (F&O) Department, Design and Construction Services (DCS) group is seeking a Senior Project Manager to deliver world-class design and construction of facilities and infrastructure projects in support of world-changing scientific research. The senior project manager will be responsible for planning, developing, procurement, design, construction, and close-out/transition to operations of project scope(s) ranging from $10M to $50M. SLAC currently has multiple ongoing projects to improve scientific research capabilities and to maintain existing infrastructure, including backbone utility systems and experimental spaces such as research laboratories, cleanrooms, and associated MEP systems.
The Senior Project Manager could be assigned to one major project or several minor projects. Major projects at SLAC National Accelerator Laboratory includes Department of Energy line-item projects such as the Critical Utilities Infrastructure Revitalization (CUIR) and the Linac Coherent Light Source-II-High Energy (LCLS-II-HE). Minor projects include a wide range of infrastructure improvements such as electrical distribution system repairs and upgrades, cooling tower replacements, roadways repairs and pipeline/culverts repair and replacements.
When serving on a major project, the Senior Project Manager is accountable to the Project Director or Infrastructure System Manager of the major project. When serving on minor projects, the Senior Project Manager is accountable to the leader of the Minor Project Program. The Senior Project Manager carries responsibility and authority for planning, coordinating and executing critical project scopes to ensure the project’s mission and program are met in terms of technical scope, cost, schedule and resources.
The successful candidate will liaise with a broad range of SLAC organization groups and stakeholders, including SLAC scientists and physicists, operations and engineering, finance and contracting, facilities maintenance experts and project managers of other systems. In addition, the senior project manager is responsible for coordinating the engineering and design process, managing A/E service design contracts and construction contracts during construction. The senior project manager is also responsible for presenting project information to DOE in Project Reviews, SLAC Project Assurance and Advisory Group and regular monthly meetings attended by senior leaders.
Your Specific Responsibilities Include
• The primary focus on this position will be on delivering electrical, mechanical and civil infrastructure design and construction work scopes of the assigned major or minor project(s).
• Perform the full range of project management cycle on assigned project control accounts, including initiating, planning, executing, monitoring and controlling, and closing of all responsible WBS activities. Independently lead and direct work scopes and deliverables that involve functional integrations with multiple engineering systems and disciplines.
• Development and management of critical paths and schedules. This position requires detailed knowledge of project schedule, with a high level of awareness on interdependencies with other major projects’ schedule and laboratory’s operation downtimes.
• Direct development of project execution plan, communication plan and acquisition strategy plans. Responsible for development of resources plan for assigned project control accounts, including level of effort for management, supporting labor, materials, and time required to complete the assigned project control accounts.
• Facilitate discussions and negotiations between SLAC stakeholders to drive consensus on project design and operation requirements.
• Direct the work of contractors and Architects/Engineers consultants to successfully complete the assigned project control accounts. Ensure that project requirements are captured and the design meets the program requirements as established by the project stakeholders and approved project documentation.
• Utilize approved project management system, processes and tools during design and construction to ensure alignment with SLAC Office of Project Management’s and DOE’s reporting requirements from an overall Project Status and Quality Assurance perspective.
• Organize and hold design readiness and technical reviews. Identify and manage responsible project accounts’ risks and actively monitor mitigation measures to control cost, schedule, and scope.
• Integrate Environmental Safety & Health (ES&H) considerations in planning, design and construction of facilities. Ensure implementation of SLAC ES&H policy and best practices in construction. Ultimately responsible for general contractor activities such as safety, configuration, cost and schedule control on assigned project control accounts.
• Ensure that construction conforms to SLAC policies and engineering specifications under very dynamic working conditions.
• Interacts with DOE SLAC Site Office representatives along with the Project Director or Infrastructure System Manager to convey status of the project and proactively communicate challenges as they arise.
• Other duties may also be assigned.
To Be Successful In This Position You Will Bring
• Bachelor’s degree in Electrical, Mechanical or Civil Engineering, Architecture, Construction Management (with a focus on infrastructure projects), or related field and at least 5 years of work experience, with 7 to 9 years preferred. At least 3 years of experience shall be serving as a project leader with direct responsibility of at least $10M of scope and direct experience on:
• Providing project management and leadership on delivering major electrical, mechanical and civil infrastructure scope of mission critical projects with complex engineering design, extensive interfaces, and restricted construction work windows.
• Delivering construction projects using design-build, design-bid-build and CM/GC methods.
• Overseeing single contract procurement of over $10M, from the sources sought phase to RFP development, vendor selection and contract negotiations, contract award and vendor performance management, change control, and contract closeout phases.
• Utilizing Primavera P6, MS Project, AutoCAD, Revit, Bluebeam, Sharepoint or other software to enhance collaboration during design review, control and streamline design and construction processes, and reduce construction conflicts and schedule uncertainty.
• Utilizing AACE estimate classifications, design maturity and risk assessments to develop cost and schedule contingency
• Highly effective written and oral communication skills to address a wide variety of audiences and be able to convey complex technical information and project objectives to various audiences, including: clients or owner’s representative, Authority Have Jurisdiction (AHJ), construction contractors, architects and engineers and financial and contracting personnel. Ability to maintain positive interpersonal relationships, balance customer expectations with project reality, and successfully guide decision-making to achieve project goals and deadlines.
• Strong commitment to improving construction quality and safety by investing in front end planning, applying safety by design principles, embracing peer review processes and actively sharing and applying lessons learned.
• A can-do spirit and demonstrate resilience, respect, and practical problem-solving skills under stressful and uncertain situations. Demonstrate a passion for doing it right the first time.
In Addition, Preferred Requirements Include
• A Master’s degree or MBA a plus.
• Working knowledge in implementing project management practices required by DOE Order 413.3 Program and Project Management for Acquisition of Capital Assets, to include project planning, budgeting, scheduling, cost estimating, risk management, and performance management.
• Experience with Earned Value Management Systems in a project and/or construction environment.
• Experience with managing multi-year public-funded construction projects that are subject to Federal Acquisition Regulation (FAR).
• Knowledge of California Building Codes, electrical and mechanical design standards, local environmental standards and practices and industrial and construction safety standards
• Familiarity with design and construction of high voltage and medium voltage electrical transmission and distribution system as well as electrical SCADA systems.
• Familiarity with sustainable design and construction approaches to reduce project’s carbon footprint
Certifications And Licenses
• Must have valid driver’s license. This position will require driving a personal or laboratory vehicle to/from and safely on a construction work site.
• Professional Engineer (PE) license, or Registered Architect (RA) preferred
• Project Management (PMI), Project Management Professional (PMP) a plus
SLAC Employee Competencies
• Effective Decisions: Uses job knowledge and solid judgment to make quality decisions in a timely manner.
• Self-Development: Pursues a variety of venues and opportunities to continue learning and developing.
• Dependability: Can be counted on to deliver results with a sense of personal responsibility for expected outcomes.
• Initiative: Pursues work and interactions proactively with optimism, positive energy, and motivation to move things forward.
• Adaptability: Flexes as needed when change occurs, maintains an open outlook while adjusting and accommodating changes.
• Communication: Ensures effective information flow to various audiences and creates and delivers clear, appropriate written, spoken, presented messages
• Relationships: Builds relationships to foster trust, collaboration, and a positive climate to achieve.
Physical Requirements And Working Conditions
• Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
• Given the nature of this position, remote work opportunities will be limited, and on-site presence is expected.
Work Standards
• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for environment, safety and security; communicates related concerns; uses and promotes safe behaviors based on training and lessons learned. Meets the applicable roles and responsibilities as described in the ESH Manual, Chapter 1—General Policy and Responsibilities: http://www-group.slac.stanford.edu/esh/eshmanual/pdfs/ESHch01.pdf
• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide, http://adminguide.stanford.edu
• Classification Title: Project Manager 2 – Facilities/Construction
• Grade: K Job code: 4402
• Employment duration: Regular Continuing
The expected pay range for this position is $148,000 to $181,000 per annum. SLAC National Accelerator Laboratory/Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs
