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Overview
Who we are
Collaborative. Respectful. A place to dream and do. These are just a few words that describe what life is like at Toyota. As one of the world’s most admired brands, Toyota is growing and leading the future of mobility through innovative, high-quality solutions designed to enhance lives and delight those we serve. We’re looking for diverse, talented team members who want to Dream. Do. Grow. with us.
This position is based in Mansfield, Massachusetts.
To save time applying, Toyota does not offer sponsorship of job applicants for employment-based visas or any other work authorization for this position currently.
Who we are
Collaborative. Respectful. A place to dream and do. These are just a few words that describe what life is like at Toyota. As one of the world’s most admired brands, Toyota is growing and leading the future of mobility through innovative, high-quality solutions designed to enhance lives and delight those we serve. We’re looking for diverse, talented team members who want to Dream. Do. Grow. with us.
Who we’re looking for
Toyota’s Boston Regional Office is looking for a passionate and highly motivated Sales Administrative Assistant.
The primary responsibility of this role is to organize sales data, update and communicate sales reports to field team and dealerships, create accurate sales and inventory tracking reports, administer regional training enrollments, and assist with planning department events.
Reporting to the Vehicle Field Sales Manager, the person in this role will support the Boston Region’s Sales field team and the department’s objective to achieve its sales and market share goals.
What you’ll be doing
The Vehicle Field Sales Administrator will be responsible for supporting the Sales, Toyota Certified Used Vehicles, Rent a Toyota, and eCommerce Departments, serving as the producer and distributor of all daily, weekly, and monthly sales reports. Specifically, this role will be responsible for the following Daily, Weekly, Monthly, and Ad Hoc tasks:
• Daily Tasks
• Sales Trackers
• Sales Rankings (New & TCUV)
• Wholesale
• Turn Rates
• Daily Sales Pace
• Weekly Tasks
• Pacesetter
• Series Selldown reports
• Competitive comparison reports
• Sales by Series
• Monthly Tasks
• Month-end sales reports
• Best Evers
• Sales by Series
• YOY comparisons
• TCUV
• eCommerce
• New and TCUV sales objectives
• Registration and Polk reports
• No Match Summary & Dealer letters
• Pillars Scorecard
• DM of the Month ranking
• DM forecast sheet
• TCUV Dealer Consultation reports
• Rent a Toyota Inventory Tracker
• Assist with TCUV sales reversals and certifications
• Order merchandise for dealer incentives and training events
• Enter travel incentive budgets into Ariba
• Administer payments for events, merchandise and supplies
• Set up both virtual and live ILT courses
• Enroll dealer personnel in training courses
• Assist dealers with questions related to training course enrollment
• Track enrollments for ILT courses
• Communicate webinar/training course links to dealers
• Assist in locating training event venue and set up catering menu
• Maintain records of ILT class attendance
• Training Course Credit Uploads
• Training Events Billing and Recovery
• Ad Hoc Projects
• Create Region and Sales Department presentations
• Scheduling, coordinating Sales Department
What You Bring
• Highschool/GED (or higher), or equivalent professional work experience
• Demonstrated professional experience in administrative, analysis, and/or operations support roles, or bachelor’s degree
• Highly proficient in Microsoft Office applications – Outlook, Word, Excel, and PowerPoint
• Ability to learn, understand, and use other Microsoft 365 apps such as Power BI, Teams, SharePoint, and OneDrive
• Ability to learn, understand, and use other applications such as Ariba, Toyota Sales Cube, IHS Polk Reporting, Tableau Reporting, Toyota Workout, NVS Rumba, etc.
• Project Management skills with the ability to multitask, prioritize & meet deadlines
• Effective verbal and written presentation and communication skills
• Desire and ability to work collaboratively across multiple teams
• Ability to work inter-departmentally with various levels of staff professionals
• Proactive approach with the ability to streamline processes and reporting
• Strong attention to detail and ability to be efficient
• Strong planning and organizational skills
Added Bonus If You Have
• Bachelor’s degree (or higher)
• Automotive field experience
• Knowledge and understanding of overall dealership operations
• Knowledge of Toyota Sales Performance Metrics
• Knowledge of Ariba
• Knowledge of Tableau
• Experience with prioritizing work assignments in a fast-paced environment while working to meet or exceed deadlines.
What We’ll Bring
During your interview process, our team can fill you in on all the details of our industry-leading benefits and career development opportunities. A few highlights include:
• A work environment built on teamwork, flexibility, and respect
• Professional growth and development programs to help advance your career, as well as tuition reimbursement
• Vehicle purchase & lease programs
• Comprehensive health care and wellness plans for your entire family
• Flextime and virtual work options (if applicable)
• Toyota 401(k) Savings Plan featuring a company match, as well as an annual retirement contribution from Toyota regardless of whether you contribute
• Paid holidays and paid time off
• Referral services related to prenatal services, adoption, childcare, schools, and more
• Flexible spending accounts
Belonging at Toyota
Our success begins and ends with our people. We embrace diverse perspectives and value unique human experiences. Respect for all is our North Star. Toyota is proud to have 10+ different Business Partnering Groups across 100 different North American chapter locations that support team members’ efforts to dream, do and grow without questioning that they belong. As a company that has been one of DiversityInc’s Top 50 Companies for Diversity and a member of The Billion Dollar Roundtable supporting minority and woman-owned suppliers for over 10 years, we are proud to be an equal opportunity employer that celebrates the diversity of the communities where we live and do business.
Applicants for our positions are considered without regard to race, ethnicity, national origin, sex, sexual orientation, gender identity or expression, age, disability, religion, military or veteran status, or any other characteristics protected by law.
Have a question, need assistance with your application or do you require any special accommodations? Please send an email to talent.acquisition@toyota.com.
