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Description
• Answer phones, route calls, and respond to voicemails in a timely manner.
• Draft and send general tenant and vendor correspondence including tenant welcome packets, property updates, contact update information, and COI requests as needed.
• Process invoices daily.
• Data entry into company tracking systems regularly.
• Obtain and file certificate of insurance forms, making sure any expired documents are replaced with current certificates.
• Coordinate with Property Managers to assist with vendor services by obtaining and analyzing bids, collecting and reviewing contracts, lien wavers, assigning work orders, and maintaining an up-to-date vendor database.
• Handle inbound and outbound mail including certified and express deliveries. Maintain property level details such as alarm codes, lock box codes, and other notes.
• Assist the Property Management Department in all other administrative and general accounting related functions as needed.
Requirements
• Commercial property management or commercial real estate experience a plus.
• Experience with commercial accounting software such as Yardi or MRI is preferred.
• 1-2 years of experience in accounting.
• Acute attention to detail and accuracy, with strong administrative/clerical skills.
• Excellent communication skills, both in writing and in person.
• Work effectively with other team members.
• Organize and manage multiple tasks while working in a fast-paced environment.
• Strong familiarity with Microsoft Office Suite, particularly Outlook, Word, Excel & Sharepoint.
