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Payroll Coordinator Fulltime
Join FAU in Boca Raton as a dedicated Payroll Coordinator, contributing to a talented team and leveraging payroll expertise to drive impact and growth. Be part of a diverse community committed to innovation, student success, and fostering excellence. FAU offers competitive benefits and a collaborative work environment. Apply now!
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Apply now to join FAU on its race to excellence.For more information on everything FAU has to offer, please visit www.fau.edu/jobs.Note: Current FAU employees must apply as an internal applicant by logging into their existing Workday employee account.Position Summary:Florida Atlantic University is seeking a Payroll Coordinator – Boca Raton, FL.Summary of Responsibilities include:• Investigate and promptly respond to complex employee inquiries regarding wages, taxes and deductions.• Analyze and audit payroll data to find and resolve any discrepancies.• Enter and monitor withholding orders, audit biweekly file of all withholding orders.• Prepare and calculate deceased employee payouts including creating supplier per W9.• Monitor direct deposit returns and communicate to affected employees.• Calculate wage overpayments and enter repayments.• Monitor and complete payroll related Workday tasks including but not limited to terminations, AR balances and data changes.• Update payroll deductions as needed and requested by various departments, including mass load of payroll deductions through an EIB (Enterprise Interface Builder).• Prepare payroll documents and payroll entries as needed for abandoned property.• Perform accounting related tasks such as journal entries, account reconciliation and biweekly vendor payments.• Prepare and export Workday reports into Excel for audit purposes.• Update taxation (OASDI & Medicare) for students and OPS employees.• Review and complete Workday tasks for Form W4, communicate with non-resident aliens to confirm visa status.• Prepare and review biweekly salary audit.• Prepare and review biweekly FICA report and confirm exemptions.• Prepare and review biweekly report pertaining to retirement annual and fiscal year limits.• Other ad hoc projects and additional responsibilities as assigned .FAU Benefits and Perks• If Benefits & Perks are important to you, then FAU is the place to be! Working at FAU has its perks! In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, FAU offers:• Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family), Dental, Vision, Life Insurance, Flexible Spending plans, Employee Assistance Program (EAP) and much more.• State retirement options including tax-deferred annuities and Roth 403(b) plans.• State employees Public Service Loan Forgiveness (PSLF) program – https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service• Flexible work arrangement plans – https://www.fau.edu/hr/employee_relations/flexwork.php• Sick Leave Pool Program• Paid time off (eligible employees) including vacation and sick leave, 1 personal day, 9 paid holidays, and paid winter break (at President’s discretion).• Paid Community Engagement Volunteer Service Day – https://www.fau.edu/hr/documents/community-engagement-volunteer-leave4-2015.pdf• Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty – Tuition assistance after 6 months of full-time employment. For in-unit faculty, the EESP program may be extended to spouses and dependent children (eligibility rules apply).For details on FAU’s amazing offers visit us at https://www.fau.edu/hr/benefits/index.phpExplore Living in Palm Beach CountyThe goal is to provide local employers and new employees in the area a comprehensive guide with places to live. View it here: www.bdb.org/apartmentsMinimum Qualifications:Bachelor’s degree from an accredited institution in Accounting, Business Administration or a closely related field; or three or more years of comparable reconciliation experience.Preferred Qualifications:Payroll experience.Demonstrates effective verbal and written communication and customer service skills.Intermediate-level proficiency in Excel.Experience with Workday.Salary:$55,000 per year.Full-time, Exempt Administrative, Managerial, Professional (AMP)College or Department:UCN: Payroll ManagementLocation:Boca RatonWork Days and Hours:Monday – Friday, 8 a.m. – 5 p.m.Application Deadline:2024-05-27Special Instructions to Applicant:Eligible for flex scheduling at the discretion of the supervisor.APPLICATION DOCUMENTS REQUIRED:ResumeCover letterOFFICIAL SEALED TRANSCRIPTS REQUIRED:Final candidate will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their educational institution to Human Resources prior to the start of employment.PRE-EMPLOYMENT SCREENINGS REQUIRED:Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Employment screenings may include a criminal background check (level I and level II), motor vehicle check, credit check, reference checks, alcohol, and drug screening check.REQUEST FOR ACCOMODATIONS:Individuals with disabilities requiring accommodation, please call 561-297-3057. 711Florida Atlantic University is where your future begins.With over 30,000 students from all 50 states and over 180 countries, 21 intercollegiate teams, 180 plus degree programs, and an administration that thrives on discovery and excellence, Florida Atlantic University is pushing the boundaries of higher education. At FAU, the faculty and staff are trailblazers and innovators with a passion for finding creative solutions while advancing science, art and technology in all disciplines. Student success, excellence and community engagement are some of our highest values as a university. These values are prominent throughout FAU’s community and are essential to the employee experience. FAU is committed to the principles of engaged teaching, research and service, and reflects this commitment as a key Platform in its 2015 – 2025 Strategic Plan. Our work environment is a hub of cultures from across the nation and the world, making FAU a place where collaboration flourishes. All persons aspiring to achieve excellence in the practice of these principles are encouraged to apply.To learn more about the vision and mission of FAU, please visit: www.fau.eduIn order to be considered for a position, you must apply through this job website. For more information on how to apply for a position, please review the applicable Applicant Tutorial (http://fau.edu/jobs/applicant-resources/) . To contact Recruitment Services, send an e-mail to jobs@fau.edu.Florida Atlantic University is an equal opportunity/affirmative action/equal access institution and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veterans status or any other characteristic protected by law.Individuals with disabilities requiring accommodation, please call 561-297-3057. For communication assistance, call 7-1-1.Clery Act Information (https://www.fau.edu/police/clery.php)Florida Statute 1010.35 – Screening Foreign ResearchersPursuant to Florida law, any applicant or student seeking employment in a research or research-related support position who is a citizen of a foreign country and not a permanent resident of the U.S., or who is a citizen or permanent resident but is affiliated with or has had at least 1 year of employment or training in China, Russia, Iran, North Korea, Cuba, Venezuela, or Syria is subject to additional screening. Applicants meeting those criteria will be required to provide the following information before any offer of employment can be made: every institution of higher education attended; all previous employment since the applicant’s 18th birthday; list of all published material, current and pending research funding from any source, including details about the research, your role, funding source, and amount; list and description of any non-university professional activities; any affiliation with an institution or program in a foreign country. Selected applicants will be required to provide additional information per the Statute, including a complete copy of your passport; and, if available, the most recently submitted DS-160 (Online Nonimmigrant Visa Application).Florida Atlantic University is an equal opportunity/affirmative action/equal access institution and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veterans status or any other characteristic protected by law.Individuals with disabilities requiring accommodation, please call 561-297-3057. For communication assistance, call 7-1-1.
