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Spherion is looking for an Operations Manager in the Dublin area. This full-time professional position is responsible for processing and maintaining financial/payroll/personnel records, materials for meetings of the Board of Directors/preparing minutes and overseeing the management and maintenance of facilities.
Responsibilities:
Prepare annual budget and facilitate budget implementation, monitors operational spending to meet budget requirements.
Process and maintain all aspects of financials, and payroll in accordance with federal, state and local regulations; tax reconciliation and reporting; work with external CPA firm to provide monthly reporting for Board meetings. Ensure that the accounting/payroll systems follow generally accepted accounting principles and that financials are reconciled monthly.
Facilitate annual audit review with external CPA firm; reconcile and prepare tax reports and ensure that requested information is provided in an expeditious and in a professional manner.
Develop and maintain a clear working knowledge of company assets, funding sources, current balance sheets, debt and obligations. Track loan balances, maturity dates for loans and investments.
Manage required signatory documents and other bank requirements relative to certificates of deposit, loans, disbursement instruments, and other financial instruments.
Prepare and maintain invoices, and accounts receivable transactions related to company functions; ensure that all deposits are expeditiously processed with the banking institution.
Maintenance of all operating agreements, documents, contracts, loans and of other deliverables.
Work with President and Board of Directors to identify additional sources of funding outside of governmental revenue.
Assist in preparing grant applications and administering all local, state and federal grant and loan awards as may be applicable or outsourcing such professional services.
Keep President informed of all administrative activities and projects.
Coordination of meetings and of other activities of the Board of Directors
Record and prepare accurate minutes of all board meetings; maintain digital and hard copies for public review and consumption.
Maintain all records in accordance with the Record Retention Policy and Schedule.
Assist with the scheduling of existing industry visits and provide scheduling support for prospective industry visits.
Attend all staff and Board meetings along with functions where requested to attend.
Ensure that the office is professionally staffed and that phone calls, clients and visitors are received during normal office hours.
The Operations Manager will work ambitiously on long-term planning and growth while being self-motivated and on task.
Working hours: 8:00 AM – 5:00 PM
Education:
Bachelors
Experience:
4-7 years
Qualifications:
Bachelors degree in Business Administration, Accounting, Finance or a closely related field and three years of related experience that includes budgeting, financial reporting and a strong working knowledge of QuickBooks, or an equivalent combination of training and experience. Must be an organized self-starter and be able to work independently on tasks. Proven ability to keep information obtained to remain privileged and confidential.
Thank you for applying today. Following a completed application, all qualified candidates will be contacted within 2 days. Let’s Get to Work!
Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you’re looking for temporary, temp-to-perm or direct hire opportunities, no one works harder for you than Spherion.
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.
At Spherion, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact Callcenter@spherion.com.
Pay offered to a successful candidate will be based on several factors including the candidate’s education, work experience, work location, specific job duties, certifications, etc. In addition, Spherion offers a comprehensive benefits package, including health, and an incentive and recognition program (all benefits are based on eligibility).
key responsibilities
Prepare annual budget and facilitate budget implementation, monitors operational spending to meet budget requirements.Process and maintain all aspects of financials, and payroll in accordance with federal, state and local regulations; tax reconciliation and reporting; work with external CPA firm to provide monthly reporting for Board meetings. Ensure that the accounting/payroll systems follow generally accepted accounting principles and that financials are reconciled monthly.Facilitate annual audit review with external CPA firm; reconcile and prepare tax reports and ensure that requested information is provided in an expeditious and in a professional manner.Develop and maintain a clear working knowledge of company assets, funding sources, current balance sheets, debt and obligations. Track loan balances, maturity dates for loans and investments. Manage required signatory documents and other bank requirements relative to certificates of deposit, loans, disbursement instruments, and other financial instruments.Prepare and maintain invoices, and accounts receivable transactions related to company functions; ensure that all deposits are expeditiously processed with the banking institution.Maintenance of all operating agreements, documents, contracts, loans and of other deliverables.Work with President and Board of Directors to identify additional sources of funding outside of governmental revenue.Assist in preparing grant applications and administering all local, state and federal grant and loan awards as may be applicable or outsourcing such professional services.Keep President informed of all administrative activities and projects.Coordination of meetings and of other activities of the Board of DirectorsRecord and prepare accurate minutes of all board meetings; maintain digital and hard copies for public review and consumption.Maintain all records in accordance with the Record Retention Policy and Schedule.Assist with the scheduling of existing industry visits and provide scheduling support for prospective industry visits.Attend all staff and Board meetings along with functions where requested to attend.Ensure that the office is professionally staffed and that phone calls, clients and visitors are received during normal office hours.The Operations Manager will work ambitiously on long-term planning and growth while being self-motivated and on task.
experience
4-7 years
skills
.
qualifications
Bachelors degree in Business Administration, Accounting, Finance or a closely related field and three years of related experience that includes budgeting, financial reporting and a strong working knowledge of QuickBooks, or an equivalent combination of training and experience. Must be an organized self-starter and be able to work independently on tasks. Proven ability to keep information obtained to remain privileged and confidential.
education
Bachelors
