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Spherion is seeking a highly organized and detail-oriented Office Administrator to join our Client’s team. The ideal candidate will be responsible for managing the day-to-day administrative operations of the office, ensuring a smooth and efficient workflow. This role requires strong communication skills, a proactive approach, and the ability to handle multiple tasks simultaneously.
Responsibilities:
Administrative Support: Provide comprehensive administrative support to the office, including managing correspondence, scheduling appointments, and maintaining records.
Office Management: Oversee office supplies and inventory, ensuring that the office is well-stocked and organized. Coordinate maintenance and repairs of office equipment.
Communication: Act as the first point of contact for clients and visitors, managing phone calls, emails, and inquiries in a professional manner.
Document Management: Maintain and organize office files, documents, and records, both physical and digital, ensuring confidentiality and easy retrieval.
Scheduling: Coordinate meetings, conferences, and events, including booking venues, arranging catering, and preparing materials.
Financial Support: Assist with basic bookkeeping tasks, such as invoicing, expense tracking, and budget management.
Human Resources: Support HR functions by assisting with employee onboarding, maintaining personnel records, and coordinating training sessions.
Project Coordination: Assist in the planning and execution of office projects and initiatives, ensuring deadlines are met and resources are efficiently utilized.
Customer Service: Provide excellent customer service to clients, vendors, and staff, addressing inquiries and resolving issues promptly.
Working hours: 8:00 AM – 5:00 PM (Various Shifts Available)
Skills:
Associates degree preferred.
Education:
High School
Experience:
1-4 years
Qualifications:
Minimum of 3-5 years of experience in an administrative or office management role.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
Strong organizational and time-management skills, with the ability to prioritize tasks effectively.
Excellent verbal and written communication skills.
Attention to detail and a high level of accuracy in work.
Ability to work independently and as part of a team.
Discretion and confidentiality when handling sensitive information.
Apply today!
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Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you’re looking for temporary, temp-to-perm or direct hire opportunities, no one works harder for you than Spherion.
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.
At Spherion, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact Callcenter@spherion.com.
Pay offered to a successful candidate will be based on several factors including the candidate’s education, work experience, work location, specific job duties, certifications, etc. In addition, Spherion offers a comprehensive benefits package, including health, and an incentive and recognition program (all benefits are based on eligibility).
key responsibilities
Administrative Support: Provide comprehensive administrative support to the office, including managing correspondence, scheduling appointments, and maintaining records.Office Management: Oversee office supplies and inventory, ensuring that the office is well-stocked and organized. Coordinate maintenance and repairs of office equipment.Communication: Act as the first point of contact for clients and visitors, managing phone calls, emails, and inquiries in a professional manner.Document Management: Maintain and organize office files, documents, and records, both physical and digital, ensuring confidentiality and easy retrieval.Scheduling: Coordinate meetings, conferences, and events, including booking venues, arranging catering, and preparing materials.Financial Support: Assist with basic bookkeeping tasks, such as invoicing, expense tracking, and budget management.Human Resources: Support HR functions by assisting with employee onboarding, maintaining personnel records, and coordinating training sessions.Project Coordination: Assist in the planning and execution of office projects and initiatives, ensuring deadlines are met and resources are efficiently utilized.Customer Service: Provide excellent customer service to clients, vendors, and staff, addressing inquiries and resolving issues promptly.
experience
1-4 years
skills
Associates degree preferred.
qualifications
Minimum of 3-5 years of experience in an administrative or office management role. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software. Strong organizational and time-management skills, with the ability to prioritize tasks effectively. Excellent verbal and written communication skills. Attention to detail and a high level of accuracy in work. Ability to work independently and as part of a team. Discretion and confidentiality when handling sensitive information.
education
High School
