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Description
Leidos has an exciting opportunity for an experienced Executive Administrative Assistant to support the Senior Vice President (SVP) of the Homeland & Force Protection (HFP) Business Area within the National Security Sector. This position is located in our Reston, VA Headquarters. The successful candidate will regularly interact with executive and senior management and staff, Leidos staff and outside entities. They will also perform a broad range of administrative tasks, to include managing schedules, developing presentations and correspondence, coordinating meeting logistics, preparing expense reports, and coordinating travel. Occasional overtime and flexibility are required.
The core business hours are 8:00am – 5:00pm ET (with an hour for breaks and lunch each day). Although some telework hours may be supported, work must be performed in office at our Reston HQ location at a minimum of three days per week (Tuesday – Thursday).
Primary Responsibilities:
•Perform advanced administrative assignments requiring a high level of competency in office procedures and detailed knowledge of Leidos’ organization, procedures, and operations.
•Manage complex calendars with an understanding of which activities are most appropriate for the allocation of the SVP’s time.
•Support BA Leadership Team with administrative functions to include meeting presentation preparation.
•Prepare and reconcile expense reports and manage and coordinate meeting arrangements and travel plans for both domestic and global travel.
•Engage with Leidos senior leaders and external senior executives (customer and contractor partners), which requires a significant amount of explanation, clarification, and diplomacy.
•Compose emails, letters, and other correspondence; handle the highest level of confidential information.
•Maintain a corporate charge card to use to make authorized purchases as required.
•Work independently, exercise considerable discretion and be forward thinking in managing executive activities such as speaking engagements, meetings, client relationships, research, and all executive duties as required.
•Prioritize and carry out special projects and complex assignments as needed, exercising frequent independent judgment, initiative, and tact.
•Reserve conference rooms and ensure room is set up correctly before meeting begins.
•Coordinate special events as needed.
Basic Qualifications:
•High School degree and 5+ years of experience providing executive administration support in a corporate environment for executive level leaders.
•Present a positive and personable demeanor with an ability to interact and relate well with both external and internal contacts at all levels, up to and including executives and customers.
•Ability to work effectively with key administrative personnel across the enterprise.
•Strong written and verbal communication skills, sound decision-making and prioritization ability, and attention to detail are critical.
•Excellent calendar management skills including the ability to coordinate complex executive meetings.
•Must have a mastery of Microsoft Outlook including Teams and other communication channels.
•Proficiency in Microsoft Word, Excel, PowerPoint and SharePoint.
•Demonstrated ability to work on multiple projects simultaneously with a commitment to completion of projects on a timely basis.
•Strong problem-solving skills with an ability to diagnose and resolve complex issues.
•US Citizenship with the ability to potentially obtain a security clearance.
Preferred Qualifications:
•Bachelor’s degree in Business Administration is preferred.
Original Posting Date:
2024-06-03
While subject to change based on business needs, Leidos reasonably anticipates that this job requisition will remain open for at least 3 days with an anticipated close date of no earlier than 3 days after the original posting date as listed above.
Pay Range:
Pay Range $65,000.00 – $117,500.00
The Leidos pay range for this job level is a general guideline only and not a guarantee of compensation or salary. Additional factors considered in extending an offer include (but are not limited to) responsibilities of the job, education, experience, knowledge, skills, and abilities, as well as internal equity, alignment with market data, applicable bargaining agreement (if any), or other law.
