ESTIMATING ADMINISTRATOR Fulltime

Position Summary

Branch Civil is searching for an Estimating Administrator to join our well-established, growing company. The Estimating Administrator reports to the Estimating Manager and is responsible for providing administrative support to the Estimating Department.

Duties/Responsibilities
• Maintains yearly company prequalification/licensing information
• Compose and submit project specific and general prequalification questionnaires
• Create and maintain proposal files
• Data entry and maintenance of the Company CRM platform
• Maintain and update Company subcontractor/supplier database
• Update and maintain the company bid calendar including meeting coordination/scheduling
• Receive and distribute plans and other pertinent information in a timely manner to the team
• Contact vendors/subcontractors for quotes, qualifications, and other information as required
• Prepare or assist in the preparation of all necessary documentation for bids

Duties/Responsibilities Cont.
• Reviews bid packages to ensure responsiveness with the project specifications and client requirements
• Maintain estimate record documentation in accordance with Company policies and procedures
• Monitor public procurement sites for potential opportunities
• Compile, update, and maintain company sales and backlog information
• Track and provide statistical data and other information to the Executive Team
• Scans and file documents as needed
• Assists with maintaining the office location in which assigned, including reception, answering phones, and ordering supplies for the office as needed
• Other tasks as needed/assigned/requested

Qualifications
• High school diploma/GED minimum. Associate’s or bachelor’s degree preferred
• 5 years of administrative experience
• Excellent communication skills, both oral and written
• Strong computer skills with proficiency in Microsoft Office Suite
• Attention to detail and with strong organizational skills, as well as problem-solving skills
• Ability to accomplish tasks with minimum supervision, as well as follow instructions
• Self-motivated, team-oriented, and able to adjust to work well with other professionals from various backgrounds

Competencies

Accepting Direction

Acquiring Information

Managing Time

Teamwork

Travel

Travel is occasionally required to one of our satellite offices

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk and hear. The employee is required to use hands to finger, handle or feel; and reach with hands and arms.

Position Type/Expected Hours of Work

This is a full-time hourly position which will typically involve 40 hours a week, with occasional flexibility needed to meet critical deadlines.

AAP/EEO Statement

It has been and will continue to be a fundamental policy of the Company not to discriminate on the basis of race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity, or status as a veteran, or any other basis protected by applicable federal, state or local law, with respect to recruitment, hiring, training, promotion, and other terms and condition of employment.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Nearest Major Market: Richmond

Tagged as: Administrator