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Our client is a leading industrial firm known for its excellence in manufacturing and production. They are seeking a highly organized and detail-oriented Bookkeeper and Office Manager to join their dynamic team. The Bookkeeper and Office Manager will be responsible for overseeing the financial and administrative functions of the office. This role requires a meticulous professional who can manage accounting duties while ensuring the smooth operation of office activities.
Responsibilities:
Bookkeeping and Accounting:
Maintain accurate financial records and ledgers.
Manage accounts payable and receivable, ensuring timely and accurate processing of invoices and payments.
Perform bank reconciliations and monitor cash flow.
Prepare and submit financial reports, including balance sheets, income statements, and monthly, quarterly, and annual reports.
Assist with budget preparation and financial forecasting.
Ensure compliance with relevant accounting principles and regulations.
Office Management:
Oversee daily office operations, ensuring a productive and efficient work environment.
Manage office supplies and inventory, ordering new supplies as needed.
Coordinate office maintenance and repairs, liaising with vendors and service providers.
Implement and maintain office policies and procedures to enhance efficiency.
Handle incoming and outgoing correspondence, including emails, phone calls, and mail.
Administrative Duties:
Provide administrative support to the executive team, including scheduling meetings, managing calendars, and preparing documents.
Organize and coordinate company events and meetings.
Maintain confidential and sensitive information with discretion.
Financial Analysis and Reporting:
Analyze financial data to identify trends, variances, and opportunities for cost savings.
Prepare ad hoc financial reports and analyses as requested by management.
Support the preparation of annual audits and coordinate with external auditors.
Working hours: 8:00 AM – 5:00 PM
Skills:
3-5 years experience preferred.
Education:
Bachelors
Experience:
4-7 years
Qualifications:
Bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred.
Minimum of 5 years of experience in bookkeeping and office management, preferably within an industrial or manufacturing environment.
Proficiency in accounting software (e.g., QuickBooks) and Microsoft Office Suite (Excel, Word, Outlook).
Strong understanding of accounting principles and practices.
Excellent organizational and multitasking skills, with a keen eye for detail.
Strong communication and interpersonal skills.
Ability to work independently and as part of a team.
High level of integrity and confidentiality.
Apply today!
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Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you’re looking for temporary, temp-to-perm or direct hire opportunities, no one works harder for you than Spherion.
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.
At Spherion, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact Callcenter@spherion.com.
Pay offered to a successful candidate will be based on several factors including the candidate’s education, work experience, work location, specific job duties, certifications, etc. In addition, Spherion offers a comprehensive benefits package, including health, and an incentive and recognition program (all benefits are based on eligibility).
key responsibilities
Bookkeeping and Accounting:Maintain accurate financial records and ledgers.Manage accounts payable and receivable, ensuring timely and accurate processing of invoices and payments.Perform bank reconciliations and monitor cash flow.Prepare and submit financial reports, including balance sheets, income statements, and monthly, quarterly, and annual reports.Assist with budget preparation and financial forecasting.Ensure compliance with relevant accounting principles and regulations.Office Management:Oversee daily office operations, ensuring a productive and efficient work environment.Manage office supplies and inventory, ordering new supplies as needed.Coordinate office maintenance and repairs, liaising with vendors and service providers.Implement and maintain office policies and procedures to enhance efficiency.Handle incoming and outgoing correspondence, including emails, phone calls, and mail.Administrative Duties:Provide administrative support to the executive team, including scheduling meetings, managing calendars, and preparing documents.Organize and coordinate company events and meetings.Maintain confidential and sensitive information with discretion.Financial Analysis and Reporting:Analyze financial data to identify trends, variances, and opportunities for cost savings.Prepare ad hoc financial reports and analyses as requested by management.Support the preparation of annual audits and coordinate with external auditors.
experience
4-7 years
skills
3-5 years experience preferred.
qualifications
Bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred. Minimum of 5 years of experience in bookkeeping and office management, preferably within an industrial or manufacturing environment. Proficiency in accounting software (e.g., QuickBooks) and Microsoft Office Suite (Excel, Word, Outlook). Strong understanding of accounting principles and practices. Excellent organizational and multitasking skills, with a keen eye for detail. Strong communication and interpersonal skills. Ability to work independently and as part of a team. High level of integrity and confidentiality.
education
Bachelors
