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Billing and Account Receivable Specialist
Billing and Accounts Receivable Coordinator
Airtek Environ m ental, LLC is an industry leader in environ m ental consulting affiliated with McLarens, LLC. The Firm consists of an envir o n m ental co n sulta n cy, a fully accre d ited environ m ental training progra m , and an environ m ental laboratory. The Firm is looking to hire an experienced Billing Specialist with excellent office skills and work ethic.
Summary
The Billing/Accounts Receivable Coordinator is responsible for the invoicing and collection process within the company. They generate invoices, collect them to send to clients or customers, track payments, and reconcile accounts. The Billing Specialist communicates billing and payment collection issues with other departments and outside vendors.
Primary Duties And Responsibilities
The Billing/Accounts Receivable Coordinator will h a ve t h e following responsi b ilities.
• Under the direction of the Sr. Accounting Manager, collect and prepare client information for the purposes of billing for services rendered, invoice delivery, on time collection and AR tracking.
• Track payments and ensure that all invoices are paid on time.
• Reconcile accounts and resolve any discrepancies.
• Communicate with other departments or outside vendors regarding billing and payment collection.
• Provide accurate monthly revenue calculations for booking into the company’s general ledger under tight deadlines.
• Update and maintain customer information in the accounting system, including Mapping customer payment terms records.
• Assist with month-end close and year-end audit preparation.
• Provide customer service support to clients or customers with billing inquiries.
• Engage with global colleagues in Legal, Account Management, Finance, and other parties to
resolve billing issues promptly.
• Meet all billing deadlines designated by customer expectations and contractual agreements.
• Perform additional accounting, billing, and administrative duties as assigned.
• Work and partner with other internal and external departments to resolve issues.
Required Qualifications And Experience
• High school diploma, with some college-level coursework in accounting or a related field required, bachelor’s degree preferred.
• 1-3 years of experience in billing and accounts receivable role, preferably in the Contstruction field
• Proficiency in Microsoft Office (Word, Excel, Outlook, Teams and Power Point) and experience with accounting software such as QuickBooks or SAP, Unanet experience preferable.
• Willing to work onsite at our New York office.
Skills And Training
• Effective written and oral com m unication skills.
• Solid orga ni zatio n al skills, attention to detail and ability to multitask.
• Ability to work on several pr o j ects simultaneously and under tight s ched u les.
• Demonstrated ability to deliver on assigned responsibilities through pursuing excellence,
impeccable attention to detail, and use of effective interpersonal and communication skills.
• Flexibility to adapt to shifting priorities, manage deadlines, and support dynamic initiatives in fast paced environment.
• Demonstrate Problem Solving & Analysis and possess sound and proven business acumen.
• Inquisitive self-starter and quick learner; adaptable to learn new processes, concepts, and skills
• Strong written and verbal communication skill
No Supervisory Responsibilities
Airtek Environ m ental, LLC is an Equal Opportunity E m ployer M/F/D/V
If you are interested in applying for this position, please send your resu m e and cover letter in one att a ch m ent by e- m ail to info2@airtekenv.com or by fax at (718) 937-3721.
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