Athletics Manager, Event Experience – Scenic Shore

How many people can answer the question, “What do you do for a living?” with the answer, “I help find cures for cancer.” At LLS, employees take our mission seriously. Whether you work in one of our regions, are an accountant at the national office or a specialist in our Information Resource Center, you work each day on making our mission a reality: Cure leukemia, lymphoma, Hodgkin’s disease and myeloma, and improve the quality of life of patients and their families. Join us and give new meaning to the word, “job.”

Summary: As part of a mission-centric, locally delivered, and nationally powered organization this role is accountable for the planning and execution of LLS’s cycle event. The Cycle Event Experience team will bring the event to life, providing a mission forward, safe and exciting ride for participants.

As a valued member of LLS, you are eligible for a comprehensive benefits package. Our offerings include medical, dental, and vision insurance; life insurance; flexible spending accounts; a 403b retirement plan along with generous paid time off. In addition, we observe federal paid holidays throughout the year, and offer a wellness program and an employee assistance program.

While employees may be permitted to work remotely, travel to the assigned office, HUB or Satellite Offices may be required as determined by the employee’s manager and the employee’s People Organization Generalist.

Mission Integration
• Partner with the Education, Services and Health Research department to effectively communicate the LLS overall mission, programs, resources, and priorities.
• Responsible for organizing mission-centered, local donor cultivation events and prospecting high-impact donors for national stewardship activities.
• Maintain a working knowledge of the LLS mission and programs to promote Organizational initiatives.

Event Production Oversite
• Act as project lead in the assigned event(s) management process.
• Regularly communicates and collaborates with the revenue development team as a project manager to ensure exceptional event experience for participants and sponsors.
• Monitor, adhere to, and update event production timelines; adhere to deadlines and communicate progress to the supervisor, identifying potential roadblocks or challenges.
• Oversee the reservation and securing of permits and insurance for events by predetermined deadlines, establishing and maintaining positive relationships with communities hosting our events and vendors; identify and recommend new venues as necessary.
• Schedule and lead event production meetings with appropriate staff, vendors, and local entities (pre, post, on-event).
• Leads in planning, securing, and overseeing event routes including developing contingencies as needed.
• Track expenses and adhere to approved budgets for all events, identifying cost savings.

Key Relationship Management Manage
• Partner with community entities like local law enforcement, government permitting agencies, and local organizations. Establish and maintain positive relationships with vendors and with communities hosting our events.
• If applicable, lead volunteer committees to ensure members are fully supported and prepared for day-of-event roles and responsibilities. Initiate, develop and facilitate committee meetings with relationship management partners to share event details and ensure critical logistical items are addressed.
• Management of event vendors, consultants, and contractors to adhere to logistical timelines; managing expenses to budget; securing vendors and placing orders for event day set-up (tents, tables, chairs, fencing, etc.).
• Cultivate volunteers; seek and provide feedback on route, event timing, rider safety and support, etc.; share opportunities and ideas for reciprocal growth and learning.
• Recruit, manage, and educate event weekend volunteers. Provide education about the volunteer’s role in ensuring the importance of rider safety.
• Provide sponsorship fulfillment and manage deliveries before and during the event.
• Collaboratively manage the distribution of in-kind materials secured by the relationship management team.

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Education & Experience Requirements:
• Bachelor’s Degree
• 2-4 years of experience
• Prefer related experience in event planning, event operations, and execution.

Position Requirements:
• Ability to work independently.
• Strong initiative with the ability to manage multiple projects with competing priorities.
• Ability to multi-task, prioritize and organize while acting to achieve specific results.
• Ability to establish and maintain strong collaborative relationships and work effectively with multiple teams.
• Ability to adjust and maintain effectiveness in the face of multiple demands and challenges.
• Strong organizational, planning, and prioritization skills.
• Excellent written and oral communication skills with strong interpersonal skills.
• Results-driven, tenacious, strong attention to detail.

Physical Demands & Work Environment:
• Flexibility to work occasional evenings and weekends to support volunteer committees and events, especially during peak event season (spring and summer).
• Physical demands are minimal and typical of similar jobs in comparable organizations.
• Work environment is representative and typical of similar jobs in comparable organizations.
• May be required to move Campaign materials weighing up to 15 pounds for various events.
• Travel to designated events before and during event weekends
• The average salary range is $47,000 – $68,000, open to further discussion based on geography.
• Required to work some evenings or weekends.

The statements herein are intended to describe the general nature and level of work being performed by employees, and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of employees. Furthermore, they do not establish a contract for employment and are subject to change at the discretion of the Company. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Disclaimer

LLS is an equal employment opportunity employer committed to diversity and inclusion in its workplace. All qualified applicants will receive consideration for employment without regard to sex, gender, gender identity and expression (including transgender status), sexual orientation, pregnancy, age, race, color, creed, national origin/ancestry, citizenship, religion, genetic predisposition or information, physical or veteran status, or any other characteristic protected by law. LLS seeks such skilled and qualified individuals to share our mission and where they will join a cohort of others who have chosen to call LLS home. LLS complies with all applicable laws which prohibit discrimination and harassment in the workplace, and is committed to maintaining a diverse and inclusive environment supportive of all of our employees and the communities we serve.

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