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Job Description
Our company is a global health care leader with a diversified portfolio of prescription medicines, vaccines and animal health products. The difference between potential and achievement lies in the spark that fuels innovation and inventiveness; this is the space where our company has codified its legacy for over a century. Our company’s success is backed by ethical integrity, forward momentum, and an inspiring mission to achieve new milestones in global healthcare.
Our company’s Global Employee Health (GEH) is seeking an Administrative Associate II to join the Rahway clinic. GEH clinics provide occupational and preventive health services to keep employees healthy and productive. As the face of the department, this reception position is the initial point of contact for all phone calls and visitors to the department requiring excellent communication and interpersonal skills. Reporting to the Director, the Administrative Associate II will support all members of the GEH department including the Executive Director. Responsibilities include greeting patients, answering and directing high volume phone calls, scheduling appointments on multiple calendars and administrative tasks i.e. managing supplies, expense reports and record keeping. Candidate should possess strong organizational skills and ability to multi-task.
• Conducting general and confidential secretarial/clerical/administrative duties.
• Scheduling international and domestic travel, including complex multi-leg trips. Acquiring visa and other travel documentation as required.
• Communicating at a level to effectively interact with company executives and external clients.
• Maintaining demanding calendars to prioritize conflicting meetings. Works with Lead Associates and other company executives in scheduling urgent meetings.
• Supporting virtual meetings (including routine global staff meetings in multiple time zones) using the latest technologies for WebEx, teleconferences, video conferences and webcasts; ensuring seamless execution of logistics.
• Coordinating interviews for internal and external candidates, working with external search firms, arranging travel and onboarding meetings for new hires and connecting them with company systems and processes (IT, Comet, etc.).
• Completing various work assignments that requires analytical ability, independent judgment, creativity and problem solving skills.
• Developing and organizing departmental files, including the support and use of Team Sites.
• Initiating new purchase orders, processing invoices and maintaining accurate record keeping.
Education Minimum Requirement:
• High School Diploma or equivalent
• This role will be onsite at our Rahway location 5 days per week*
Required Experience and Skills:
• Minimum 5 years administrative assistant experience.
• Minimum 3 years administrative assistant experience supporting senior or executive level management position or relevant applicable experience.
• Excellent written and verbal communication skills.
• Proficient computer skills using MS Outlook, Word, Excel and Powerpoint.
• SAP experience processing expense reports, running reports within SAP, creating purchase orders, payment requests and vendor add forms or experience with similar applicable administrative responsibilities.
• Exceptional organizational and time management skills. Possess ability to handle, prioritize and organize a large number of simultaneous assignments. Event planning/coordination experience.
• Outstanding interpersonal skills.
• Good judgment and discretion handling sensitive documents and maintaining confidentiality.
• Ability to work independently and with little supervision.
Preferred Experience and Skills:
• Associates degree or higher.
• Professional certification (Certified Administrative Professional, Project Management Professional Certification).
NOTICE FOR INTERNAL APPLICANTS
In accordance with Managers’ Policy – Job Posting and Employee Placement, all employees subject to this policy are required to have a minimum of twelve (12) months of service in current position prior to applying for open positions.
If you have been offered a separation benefits package, but have not yet reached your separation date and are offered a position within the salary and geographical parameters as set forth in the Summary Plan Description (SPD) of your separation package, then you are no longer eligible for your separation benefits package. To discuss in more detail, please contact your HRBP or Talent Acquisition Advisor.
Under New York City, Colorado State, Washington State, and California State law, the Company is required to provide a reasonable estimate of the salary range for this job. Final determinations with respect to salary will take into account a number of factors, which may include, but not be limited to the primary work location and the chosen candidate’s relevant skills, experience, and education.
Expected salary range:
$64,700-$101,800
Available benefits include bonus eligibility, health care and other insurance benefits (for employee and family), retirement benefits, paid holidays, vacation, and sick days. For Washington State Jobs, a summary of benefits is listed here.
Employees working in roles that the Company determines require routine collaboration with external stakeholders, such as customer-facing commercial, or research-based roles, will be expected to comply not only with Company policy but also with policies established by such external stakeholders (for example, a requirement to be vaccinated against COVID-19 in order to access a facility or meet with stakeholders). Please understand that, as permitted by applicable law, if you have not been vaccinated against COVID-19 and an essential function of your job is to call on external stakeholders who require vaccination to enter their premises or engage in face-to-face meetings, then your employment may pose an undue burden to business operations, in which case you may not be offered employment, or your employment could be terminated. Please also note that, where permitted by applicable law, the Company reserves the right to require COVID-19 vaccinations for positions, such as in Global Employee Health, where the Company determines in its discretion that the nature of the role presents an increased risk of disease transmission.
Current Employees apply HERE
Current Contingent Workers apply HERE
US and Puerto Rico Residents Only:
Our company is committed to inclusion, ensuring that candidates can engage in a hiring process that exhibits their true capabilities. Please click here if you need an accommodation during the application or hiring process.
We are an Equal Opportunity Employer, committed to fostering an inclusive and diverse workplace. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status, or other applicable legally protected characteristics. For more information about personal rights under the U.S. Equal Opportunity Employment laws, visit:
EEOC Know Your Rights
EEOC GINA Supplement
Pay Transparency Nondiscrimination
We are proud to be a company that embraces the value of bringing diverse, talented, and committed people together. The fastest way to breakthrough innovation is when diverse ideas come together in an inclusive environment. We encourage our colleagues to respectfully challenge one another’s thinking and approach problems collectively.
Learn more about your rights, including under California, Colorado and other US State Acts
U.S. Hybrid Work Model
Effective September 5, 2023, employees in office-based positions in the U.S. will be working a Hybrid work consisting of three total days on-site per week, generally Tuesday, Wednesday and either Monday or Thursday, although the specific days may vary by site or organization, with Friday designated as a remote-working day, unless business critical tasks require an on-site presence. This Hybrid work model does not apply to, and daily in-person attendance is required for, field-based positions; facility-based, manufacturing-based, or research-based positions where the work to be performed is located at a Company site; positions covered by a collective-bargaining agreement (unless the agreement provides for hybrid work); or any other position for which the Company has determined the job requirements cannot be reasonably met working remotely. Please note, this Hybrid work model guidance also does not apply to roles that have been designated as “remote”.
Search Firm Representatives Please Read Carefully
Merck & Co., Inc., Rahway, NJ, USA, also known as Merck Sharp & Dohme LLC, Rahway, NJ, USA, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails.
Employee Status:
Regular
Relocation:
No relocation
VISA Sponsorship:
No
Travel Requirements:
No Travel Required
Flexible Work Arrangements:
Not Applicable
Shift:
Not Indicated
Valid Driving License:
No
Hazardous Material(s):
N/A
Job Posting End Date:
08/6/2024
• A job posting is effective until 11:59:59PM on the day BEFORE the listed job posting end date. Please ensure you apply to a job posting no later than the day BEFORE the job posting end date.
Job Posting End Date:08/06/2024
A job posting is effective until 11:59:59PM on the day BEFORE the listed job posting end date. Please ensure you apply to a job posting no later than the day BEFORE the job posting end date.
Requisition ID:R303774
