Log In
Sign Up
Description
It is the mission of the Kentucky Department for Libraries and Archives to provide information access for the citizens, businesses, and agencies of the Commonwealth. To help the state maintain its competitive edge, the department offers comprehensive services which assure that our clientele have access to information resources: virtual, physical and human. As one of 10 state agencies in the country to combine library, archival, and public records programs, the department is uniquely positioned to meet these needs.
This position will be located in the Local Records Branch and will serve as serve as the administrator of the local records program to local governments and special purpose governmental entities (SPGEs) within the South Central Region of the state, performing complex professional, administrative and consultative work.
The preferred candidate for this position will demonstrate the ability to conduct training for large and small groups, handle multiple projects simultaneously, analyze problems, and communicate clearly and concisely both verbally and in writing and work cooperatively with a team.
Responsibilities Include, But Are Not Limited To, The Following
• Serves as general records management and archival consultant to local governments within a 25 county region in South Central Kentucky.
• Provides technical information relating to the rules, regulations and policies governing records management and monitors compliance.
• Meets with local government officials regarding the maintenance, scheduling, and disposition of their records.
• Inventories, describes, and appraises specific records in local government offices and drafts retention guidelines.
• Evaluates record keeping systems within local offices.
• Plans, develops, and conducts archival and records management workshops for local government officials responsible for the retention and/or disposal of public records.
• Assists local officials in preparing project specifications for grant applications. Reviews grant requests for compliance with program requirements.
• Administers and oversees the public records grants to local governments with the region. Monitors grant project activities and local officials reporting.
• Writes professional and administrative reports.
• Coordinates and monitors cooperative endeavors, and special projects to assure requirements and timeframes are met.
• Prepares professional and administrative reports.
• Performs other duties as required.
The South Central Region is composed of the following counties: Adair, Allen, Barren, Boyle, Casey, Clinton, Cumberland, Edmonson, Garrard, Grayson, Green, Hart, Laurel, Lincoln, Marion, McCreary, Metcalfe, Monroe, Pulaski, Rockcastle, Russell, Taylor, Warren, Wayne, and Whitley.
The successful candidate for this position will have experience and knowledge of archival and records management practices. A passion for information literacy and a dedication to quality customer service is highly preferred.
This position will have access to confidential and sensitive information. The successful candidate will be required to ensure the safeguarding and security of all confidential and sensitive information and will be required to complete trainings, sign acknowledgements, follow all policies and adhere to all statutes and requirements pertaining to the safeguarding and security of confidential and sensitive information while employed and after employment ends.
The Education and Labor Cabinet (ELC) participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the United States. ELC will only use E-Verify once you have accepted a job offer and completed the Form I-9.
For more information on E-Verify, or if you believe that EWDC has violated its E-Verify responsibilities, please contact the Department of Homeland Security (DHS) at 999-897-7781 or https://www.e-verify.gov/
Minimum Requirements
EDUCATION: Graduate of a college or university with a bachelor’s degree.
EXPERIENCE, TRAINING, OR SKILLS: Must have four years of administrative or management experience. The required experience must include two years experience in professional records management or professional archival experience in one or more of the following areas: appraisal, accessioning, description, or the arrangement of documents.
Substitute EDUCATION for EXPERIENCE: Graduate study in business, public administration, archival studies, history, or a related field will substitute for the administrative or management experience on a year-for-year basis.
Substitute EXPERIENCE for EDUCATION: Professional records management and/or professional archival experience in one of the above areas will substitute for the education on a year-for-year basis.
SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): NONE
Working Conditions
Work is typically performed in an office setting.
