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COMPANY
EightPM is a leading advertising agency shaping pop culture by putting challenger brands in the spotlight and keeping established Fortune 500 companies relevant. As experts in product placement in television and film, we work with the largest network of production partners that make content for Netflix, Apple TV+, Disney+, Amazon Prime Video, and more. We create meaningful integrations with the best brands in the world on many of the most relevant TV shows and movies in the world.
Some of our production partners: The Bear, Curb Your Enthusiasm, Only Murders in the Building, Succession, Love is Blind, The Brothers Sun
Some of our clients: Peloton, OliPop, LesserEvil, VeeFriends, Nutella, Vita Coco, Crumbl Cookies
EightPM is looking to expand our fast growing team with people that share the same passion and drive for shaping pop culture with the brands and shows we know and love. It’s a great time to join our team and grow with us as we continue to expand operations into international markets.
EightPM operates offices in Austin, TX; Los Angeles, CA; London, UK; and just opened a new location in Singapore this month. As an Administrative Manager, you’ll be joining our Los Angeles team, always acting in the best interest of EightPM and ensuring the values of our people-first culture so that we can continue to grow our fantastic team!
ROLES & RESPONSIBILITIES
Overview: This role is pivotal to the company’s success, ensuring the seamless day-to-day operations while providing strategic counsel and support to team members and executives. You will be responsible for managing and maintaining the daily operations, including but not limited to finance, human resources, legal, social media, and executive assistance for both business-related and personal tasks.
Office Management: You will manage and streamline office operations and administrative procedures to ensure efficiency across all four office locations. This includes overseeing the ordering and management of office supplies, ensuring that all operational needs are met efficiently and effectively.
Financial Management: You will assist in managing financial tasks such as payroll processing, bookkeeping, and maintaining financial records to support the finance department.
Human Resources: You will assist in recruitment, onboarding, employee relations, and performance management. Additionally, you will coordinate training programs and professional development opportunities to enhance employee skills and career growth.
Executive Support: You will provide comprehensive administrative support to C-level executives, including managing schedules, organizing meetings, and handling sensitive information. Your role will be crucial in ensuring that executives can focus on strategic initiatives while relying on your support for their administrative needs.
Social Media Management: You will assist with the creation and scheduling of social media posts, monitor social media accounts, and respond to basic inquiries. Coordination with the marketing team to ensure consistency in messaging will be essential. Additionally, you will handle administrative tasks related to social media, such as tracking analytics and maintaining content calendars.
Collaboration: You will work closely with various managers and departments to provide operational support and enhance departmental efficiency. Through meticulous administrative assistance, you will help streamline processes and improve overall functionality.
REQUIREMENTS
• 5-7 years of experience in a senior administrative role required, ideally involving substantial responsibilities in office management, executive support, financial operations, and human resources
• Experience in supporting international offices and teams across multiple time zones is preferred
• Demonstrated ability to effectively manage multiple priorities
• Proficiency in administrative and financial management software, with the ability to quickly adapt to new technologies
• Proven experience in social media management, including content creation, scheduling, and analytics tracking
• Proficiency in social media platforms and management tools
• Excellent problem-solving skills, capable of managing complex business activities in a multicultural environment
• Strong interpersonal and communication skills, capable of working effectively across different cultures and regions
• Reliable transportation and residency in the greater Los Angeles, specifically Hollywood, area are required as this is a hybrid position
BENEFITS & PERKS:
• Competitive Compensation –– $77,000 to $85,000 per year
• Unlimited Paid Time Off
• Employer-Sponsored 401(k) with 4% Match
• Flexible Work Schedule
• Fully Paid Health Insurance
• Well Being Allowance
• Not Your Average Team Builder Activities –– Recently, we went sailing (all expenses paid) in Tahiti & Croatia!
• Pet-Friendly Office
• Opportunities For Growth & Advancement
• Prop-Drops (TV & film prop giveaways) & other unique perks
Working Hours:
Due to our global operations and client base, flexibility in working hours is essential. You may need to adjust your schedule to accommodate different time zones and ensure effective communication with our international teams and vendors.
Ranksharks, Inc. dba EightPM is proud to be an Equal Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state, and local law.
Ranksharks, Inc. dba EightPM is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please contact us at careers@eightpm.com.
