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What we do here changes the world. UTHealth Houston is Texas’ resource for healthcare education, innovation, scientific discovery, and excellence in patient care. That’s where you come in.
As the Administrative Coordinator for the Division of Neonatology, you will play a pivotal role in ensuring smooth operations and maintaining effective communication within the division and with external partners. Your primary duties will include organizing meetings and events, handling correspondence, overseeing time management, and providing essential support to faculty and staff.
You will manage a variety of administrative functions such as budget management, data management (including compliance and accreditation), travel arrangements, recruitment and exhibitor coordination, onboarding, and interview coordination. Additionally, you will provide technology support, manage divisional communications, coordinate projects with faculty and staff, and handle meeting preparation.
Delivering exceptional customer service to our faculty, staff, and other stakeholders will be a key component of your role. Academic school experience is preferred. This position requires excellent organizational skills, attention to detail, and the ability to juggle multiple tasks in a fast-paced environment.
Once you join us you won’t want to leave. It’s because we reward our team for the excellent service they provide. Our total rewards package includes the benefits you’d expect from a top healthcare organization (benefits, insurance, etc.), plus:
• 100% paid medical premiums for our full-time employees
• Generous time off (holidays, preventative leave day, both vacation and sick time – all of which equates to around 37-38 days per year)
• The longer you stay, the more vacation you’ll accrue!
• Longevity Pay (Monthly payments after two years of service)
• Build your future with our awesome retirement/pension plan!
We take care of our employees! As a world-renowned institution, our employees’ wellbeing is important to us. We offer work/life services such as…
• Free financial and legal counseling
• Free mental health counseling services
• Gym membership discounts and access to wellness programs
• Other employee discounts including entertainment, car rentals, cell phones, etc.
• Resources for child and elder care
• Plus many more!
Position Location:
UTHealth Houston Pediatrics Neonatology
6431 Fannin St., Houston, TX 77030
Schedule: Full-Time, Mon-Fri (7am-4pm or 8am-5pm), 1 remote day/week
Position Key Accountabilities:
• Coordinates the day to day business and financial processes. May trend past performance and forecast future financials.
• Coordinates and monitors travel, purchasing, payroll, timekeeping, contracts and grants.
• Regularly handles confidential information and sensitive issues.
• Coordinates and schedules Human Resources activities including recruiting and selection for classified staff.
• Monitors open encumbrances. Monitors expenditures and provides reports on the budget status. Provides a comparison between actual and budget.
• Responsible for acquisition of documents needed to monitor adherence to grant or program requirements.
• Maintain departmental equipment and space inventories.
• May train entry level support staff. May lead support staff.
• May serve as administrative liaison with others within and outside assigned areas regarding business and financial issues on purchasing, personnel, facilities and operations.
• Assigned routine budget and financial responsibilities by supervisor. Maintains and reconciles financial records/reports. FMS training with a passing score is required. Limited signature authority.
• Advises on financial and business practices, policy and procedures as assigned by supervisor. Is responsible for making routine business and financial decisions and judgment calls.
• Other duties as assigned.
Certification/Skills:
Working knowledge of standard Office Software such as Word, Excel, PowerPoint and Outlook is required. Working knowledge of University financial systems is preferred.
Minimum Education:
Bachelor’s degree level of higher education in business related field required. Equivalent level of education and/or experience may substitute for education requirement.
Minimum Experience:
One (1) year related work experience required. Prior experience in finance, accounting, business administration or business management required.
Physical Requirements:
Exerts up to 20 pounds of force occasionally and/or up to 10 pounds frequently and/or a negligible amount constantly to move objects.
Security Sensitive:
This job class may contain positions that are security sensitive and thereby subject to the provisions of Texas Education Code § 51.215
Veteran Information:
Military occupations that relate to the initial selection criteria and registration or licensure requirements for this position may include but are not limited to:001810, 2615, 0101, 018, 68G, 70A, 70B, 70E, 3F561.
For a complete list please visit www.uthealth-veterans.jobs.
Residency Requirement:
Employees must permanently reside and work in the State of Texas.
