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Overview
Kimley-Horn is looking for an Administrative Assistant/Project Support Specialist to join our team in Boise, Idaho (ID)! This is not a remote position.
Ranked on Fortune Magazine’s “100 Best Companies to Work For” for seventeen years, ranked on “100 Best Workplaces for Millennials” and listed on “Forbes Best Places to Work for Women”, Kimley-Horn prides itself on hiring high-achieving, dedicated, and reliable professionals. At Kimley-Horn we provide the environment for our people to flourish along with offering many great benefits including generous health benefits, industry leading 401k matching, profit sharing, a highly rewarding bonus program, and many other great benefits. We are one of the nation’s most comprehensive and best respected engineering and land planning firms in the nation.
We are seeking a full-time administrative assistant to support our Boise office which consists of approximately 50 team members. The chosen individual must be able to present a professional company image through in-person and phone interaction. This position has multiple responsibilities including general clerical, receptionist, and project-based work including but not limited to:
Responsibilities
• Manage and submit all expense reports for senior/project managers (10+)
• Support staff in assigned project-specific based work
• Create and modify documents using Microsoft Office365, Bluebeam, and Adobe Professional
• Support Accounting with filing/coding of vendor and sub-consultant invoices
• Perform general clerical duties to include but not limited to creating deliverables, photocopying, report binding, mailing, FedEx shipping, and filing
• Answer telephones and transfer to appropriate staff members
• Set up and coordinate meetings and calendars (Teams system)
• Efficiently work with internal and external clients to meet all needs
• Meet and greet clients and visitors; host/cater internal and external meetings
• Maintain professional presentation and cleanliness of common spaces
• Support management with new hires: assemble offer books, provide office supplies/materials, set up workspace
• Drive to complete various errands (i.e. submittals to city officials, deliver checks, purchase supplies, etc.)
• Set up accommodations and travel arrangements for staff members and company visitors; fulfill conference and event registrations
• Keep office and kitchen stocked for employees by tracking inventory and ordering office/kitchen supplies as needed
• Maintenance/upkeep of production and supply rooms which includes a variety of printers
• Research, price, and purchase office supplies through corporate systems; support with inventory organization
• Proactively develop and improve processes
• Other duties as assigned
Qualifications
• High School Diploma; Associates Degree preferred
• Minimum of 3 years of relevant experience, preferably in a large office setting
• Able to work independently with minimal supervision; must be resourceful and proactive
• Excellent customer service skills with a “can do” attitude
• Able to balance and manage multiple tasks and priorities in a fast-paced environment
• Strong verbal and written communication skills, keen attention to detail and a professional presence
• Ability to have a flexible schedule and willingness to adjust hours to meet client and business needs
• Proficiency in Microsoft Office product suite including Word, Excel, PowerPoint and Outlook, and Adobe PDF (AutoCAD is a plus)
• Able to stand for extended periods, bend/stoop easily, and lift or maneuver boxes and office supplies of 25 lbs.
• Valid drivers license
• Idaho Notary – or ability to obtain
• Local candidates only; No relocation assistance will be provided
Why Kimley-Horn?
At Kimley-Horn, we do things differently. People, clients and employees, are at the forefront of who we are. Clients know we prioritize achieving their goals and growing their success. Employees know our culture and approach to business are built on a desire to provide an environment for everyone to flourish. Our commitment to quality is only as good as the people behind it— that’s why we welcome and develop passionate, hardworking, and proactive employees. We take pride in how our employee retention, robust benefits package, and company values have led to Kimley-Horn’s placement on the Fortune “100 Best Companies to Work” list for 17 years!
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Applications are being accepted on an ongoing basis; however, this job posting may close at any time after a minimum of 3 days of being posted.
PleaseCLICK HERE (https://www.kimley-horn.com/careers/benefits/at-a-glance/) to learn more about the potential Benefits you may be eligible to receive with this role.
If you require an accommodation, pleaseCLICK HERE. (https://www.kimley-horn.com/careers/ada-accommodation-request/)
Applicants must be legally authorized to work for Kimley-Horn in the U.S. without employer sponsorship. We do not typically sponsor H1-B or any other work visa petitions.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
Posted Date 13 hours ago (7/24/2024 11:40 AM)
ID 2024-13981
Education High School Diploma/GED
Discipline/Focus Admin Support Production
