Administrative Assistant Contractor

Description

We are offering a contract employment opportunity for an Administrative Assistant in the construction industry, based in Deerfield Beach, Florida. In this role, you will be instrumental in coordinating administrative functions of our projects and acting as a liaison within our team.

Responsibilities
• Track and manage changes in project orders.
• Oversee the processing and distribution of submittals as needed, ensuring timely execution of tasks.
• Manage and distribute plan revisions and bulletins as necessary, keeping all stakeholders informed of updates.
• Ensure subcontractor and vendor compliance, including insurance verification and site access authorization.
• Handle shipping of plans and material samples as requested, ensuring safe and timely delivery.
• Process requests for information when necessary, providing clear and accurate responses.
• Maintain accurate and up-to-date files of all relevant documents, ensuring easy access and reference.

Skills
• Proficient in Microsoft Word, Excel, Outlook, and PowerPoint
• Excellent customer service and communication skills
• Ability to handle inbound and outbound calls
• Experience in data entry and email correspondence
• Ability to schedule appointments efficiently and effectively

Requirements
• Proficiency in Microsoft Office Suite including Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, and Microsoft Word.
• Experience with answering inbound and outbound calls in a detail oriented manner.
• Excellent customer service skills with a proven track record of handling customer queries and complaints.
• Ability to perform data entry tasks with high accuracy and attention to detail.
• Experience in managing email correspondence and maintaining detail oriented communication.
• Ability to schedule appointments effectively, managing calendars of multiple team members if necessary.
• Prior experience in a construction or contractor industry is beneficial but not mandatory.
• Strong organizational skills with the ability to prioritize tasks and manage time effectively.
• Excellent written and verbal communication skills.
• Ability to work in a team and collaborate effectively with different departments.
• High school diploma or equivalent; further education in Office Administration will be a plus.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity – whenever you choose – even on the go.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit

© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to

Tagged as: Administrative assistant