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At Bon Secours Mercy Health, we are dedicated to continually improving health care quality, safety and cost effectiveness. Our hospitals, care sites and clinicians are recognized for clinical and operational excellence.Administrative Assistant – Cardiovascular Services Dept
Southside Medical Center in Petersburg, VA
Full Time, Days (8AM – 4:30PM, Monday through Friday)
Job Summary:
Provides administrative and clerical support for the Cardiovascular Services department. Responsibilities include clerical, bookkeeping, and registration duties, organizing and maintaining appropriate documentation for departmental processes, managing documentation for departmental travel and budget, supporting electronic employee timecard management, collating data for reports, supporting internal and external communications, receiving visitors, scheduling and minute-taking of meetings, and conducting special projects as assigned. Duties require a thorough knowledge of areas of responsibility in order to prepare reports, manage communications, and conduct projects. Must be able to handle a fast-paced environment, prioritize, and remain poised and professional.
Education/Experience
• HS Diploma or GED required
• 1-2 years of experience in a fast paced environment
• Strong technical skills, ability to edit/draft communications on leaders’ behalf; maintain confidentiality. Knowledge of medical terminology preferred.
• Experience within a hospital setting preferred
• Work requires skills related to organization, communication, planning, effective documentation, data management and using technology to support departmental processes. Technology proficiency is required for preparing administrative reports, and developing and overseeing the maintenance of electronic record keeping and filing systems.
• Proficiency in operation of a personal computer and telephone, Microsoft suite, in particular Word, Excel, and Powerpoint and Adobe Acrobat.
• Previous work experience required in an administrative/clerical capacity that require the handling of administrative details such as preparing reports by combining confidential data from several sources; communicating with a diverse group of internal and external callers and visitors; arranging meetings and conferences; assembling highly confidential and sensitive information; formatting forms and reports; and developing routine responses to a variety of correspondences.
• Must be able to handle a fast-paced environment in a confident, professional manner. Must be a self-motivator, possessing a high level of judgment skills and initiative, along with ability to prioritize and coordinate several tasks simultaneously, while retaining a confident, knowledgeable and helpful demeanor.
• Other duties as assigned
Many of our opportunities reward* your hard work with:
Comprehensive, affordable medical, dental and vision plans
Prescription drug coverage
Flexible spending accounts
Life insurance w/AD&D
Employer contributions to retirement savings plan when eligible
Paid time off
Educational Assistance
And much more
• Benefits offerings vary according to employment status
All applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, age, genetic information, or protected veteran status, and will not be discriminated against on the basis of disability. If you’d like to view a copy of the affirmative action plan or policy statement for Mercy Health – Youngstown, Ohio or Bon Secours – Franklin, Virginia; Petersburg, Virginia; and Emporia, Virginia, which are Affirmative Action and Equal Opportunity Employers, please email recruitment@mercy.com. If you are an individual with a disability and would like to request a reasonable accommodation as part of the employment selection process, please contact The Talent Acquisition Team at recruitment@mercy.com
