Administrative Assistant Contractor

Description

We are seeking an Administrative Assistant to become an integral part of our team in the Machinery Manufacturing industry located in Punta Gorda, Florida. This role offers a contract to hire employment opportunity, where you will primarily be responsible for providing administrative support, handling customer service inquiries, and maintaining accurate records.

Responsibilities
• Serve as the first point of contact, answering inbound calls and providing exceptional customer service
• Perform data entry tasks and maintain customer records accurately
• Handle and distribute incoming mail on a regular basis
• Assist in receiving documents from shipping/receiving departments
• Utilize Microsoft Excel, Word, and other software to manage information
• Ensure all documents are scanned and filed accurately, as per industry regulations
• Provide necessary information to the administrative accounting department
• Schedule appointments and manage calendars when necessary
• Maintain a professional demeanor and adhere to the business casual dress code
• Demonstrate a high level of attention to detail in all tasks.

Requirements
• Proficient in Microsoft Office Suite, including Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, and Microsoft Word
• Experience in answering inbound calls and making outbound calls
• Strong customer service skills and ability to interact professionally with clients
• Ability to perform data entry tasks with accuracy and attention to detail
• Experience in email correspondence, able to compose and respond to emails in a timely manner
• Ability to schedule appointments and manage calendars efficiently
• Experience in distributing incoming mail to appropriate recipients within the organization
• Proficient in scanning documents and maintaining an organized digital filing system
• Experience in filing documents and maintaining an organized physical filing system
• Previous experience in a machinery manufacturing industry is a plus
• Strong organizational skills and ability to multitask effectively
• Excellent written and verbal communication skills
• Ability to work independently and as part of a team
• High level of professionalism and ability to maintain confidentiality of sensitive information.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity – whenever you choose – even on the go.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit

© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to

Tagged as: Administrative assistant