Administrative Assistant – 028 Fulltime

U.S. Facilities, Inc., a consolidated facility management/infrastructure service organization, is seeking Administrative Assistant to work at our client site in the Fredericksburg Region. This is to be accomplished on a routine basis as outlined in the following responsibilities:

Duties:
• Processing Procurements/Invoices
• *
• Enter PO data provided by Contract Manager.
• Process invoice forms and data.
• Work Accomplishment Documentation (HMMS)
• *
• Enter work accomplished data into HMMS provided by the contract monitors and vendors.
• Coordinate Work Orders (citizen requests) with Contract Monitors and Vendors and log data into HMMS.
• Provide citizen phone calls, if needed.
• Assist Contract Creation
• Enter contract data provided by Contract Manager.
• Process & coordinate VDOT internal forms for contract creation approval.
• Assist Emergency Weather Preparation and Response
• Enter snow vendor data into SWAS in preparation for snow season.
• Enter snow vendor data into SWAS during snow event (12-hour office shift).
• Enter data into VA Traffic during emergency weather event.
• Any other duties assigned by a VDOT supervisor or USF Senior Project Manager

Qualifications:

Education:
• High School Diploma

License/Registrations:
• Valid Virginia Driver’s License

Minimum requirements:
• Knowledge of Fredericksburg highway infrastructure strongly desired
• Strong computer skills and the ability to learn VDOT based computer systems.

Work Conditions:
• Business hours, controlled environment
• 90-day probationary period required
• Primarily indoor work required but some outdoor work may be necessary.

NOTE: This position is designed as essential and, as such, all duties associated with this job are required during emergency situations which may include but are not limited to inclement weather, disaster response and emergency operations. VDOT/Project Management will determine when essential positions are required.

Compensation:
• $22.54 – $30.00/hourly

NOTE: This position is designated as essential and, as such, all duties associated with this job are required during emergency situations which may include but are not limited to inclement weather, disaster response and emergency operations. VDOT/Contract Management will determine when essential positions are required. Valid driver’s license is required. DMV records check is required. Fingerprint-based Criminal History Records Check is required.

U.S. Facilities, Inc. is an Equal Opportunity Employer of Minorities, Females, Protected Veterans, and Individuals with Disabilities.

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Tagged as: Administrative assistant