A/A Administrative Aide Fulltime

Join our dynamic team as an Administrative Support Specialist! This role involves managing office operations, supporting managers, and ensuring seamless workflow. If you have exceptional organizational skills, tech proficiency, and a passion for excellence, apply today to be part of a great team achieving success together.
Summarize by CVGorilla
OverviewAdministrative support• Word processing/EB Correspondence• Develop and maintain spreadsheets• Maintain department records• Format presentations• Manage inventory control and ordering of office supplies• Initiate and track service for department copiers and telecommunications equipment• Coordinate hospitality for major milestone reviews• Process visit requests for department employees• Mail and paycheck pickup and delivery• Maintain department organization charts• Coordinate new employee onboarding• Travel reservations and preparation of expense reports• Coordinate facility moves• Communication work orders• IT software and hardware requests• Employee severance and retirement preparationAssist the Manager• Schedule and facilitate meetings• Review and triage email• Prepare and send emails for manager (e.g. delegation of signature authority)• Take actions to facilitate and prepare manager’s response to requests requiring coordinated input from the staff• Answer manager’s phone and relay messages• Responsible for collecting, organizing and preparing weekly status reports for meetings with upper management• Monitor, review and analyze trends for key department metrics and develop summary data, graphs and chartsOther responsibilities include:• Maintain weekly department metrics• Support department supervisors and staff members• Administer manager’s action item list• Record and distribute action items for meetings• Conduct research using EB Data Monster and provide detail and analysis to managementExpectations:• Candidates will be expected to accept assignments directly from department staff relying on supervision only to provide occasional prioritization of conflicting needs• Occasional overtime may be required to meet department commitmentsQualificationsRequired:• High school diploma or equivalent• Knowledgeable in Microsoft Office applications (Word, Excel, and PowerPoint) and have experience in preparing spreadsheets, charts, presentations and documents• Ability to type 45 WPM• 2-5 years relevant experiencePreferred:• Associates or Bachelor Degree preferred• experience with advanced Microsoft Word, Excel and PowerPoint is desirable• General administrative work experience and office responsibilities• Working knowledge of Electric Boat’s Policies, procedures, and program instructions• Experience with frequently used EB applications and tools such as CONCUR, Cornerstone, SWSNET, CITIS, Lotus Notes, Data Monster and Procedure gatewaySkills• Demonstrated ability to concurrently complete multiple assignments• Well developed verbal and written communications skills• Ability to maintain confidentiality with regard to personnel and company sensitive matters• Ability to complete work accurately and in accordance with company policies, procedures and program instructions while meeting schedules – attention to detail is essential

Tagged as: Ship Building and Repairing