Project Administrator Fulltime

Primary Responsibilties
• Handle and process all aspects of job site payables, including PO verification, ticket scanning, invoice coding, invoice processing, and other administrative duties as needed
• Research job site payable issues and communicate with vendors to resolve issues in a timely manner
• Record on a daily basis all permanent material received on the project by inputting ticket information (dates, quantities, description of materials, unit price, etc.) into the project tracking logs so that the project team can accurately record cost and quantities throughout the month
• Verify subcontractor pay apps for accuracy against contracts, route for proper approvals, and process for payment monthly and within prompt payment terms
• Assist with new hire HR orientations
• Assist with payroll submission
• Support project team by gathering documentation to provide with monthly contract billings to client in a timely manner
• Work with project engineers to review timecards for accuracy and once confirmed generate an export in our company time keeping system to provide to payroll before weekly deadline
• Monthly review of job cost activity ensuring consistent and proper coding
• Performs other duties as assigned

Requirements
• Minimum of two years of experience in office administration, construction administration preferred
• Must be able to work productively with colleagues in order to problem solve
• Proficiency with MS Office (Word, Excel, Outlook, etc.)
• Excellent interpersonal and communication (verbal and written) skills
• High attention to detail and accuracy
• Working knowledge of a standard accounts payable system
• Able to learn new computer systems quickly
• Basic understanding of cost tracking and controls principles
• Willingness to take on additional tasks
• Ability to work independently and prioritize multiple tasks under tight deadlines
• Must be comfortable working in a trailer in a construction yard
• Must have excellent organizational skills

Pre-employment background check and drug screening required

EOE Women/Minorities/Veterans/Disabled

Tagged as: Project administrator