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Details
Open Date 07/18/2024
Requisition Number PRN39276B
Job Title Manager, Administrative
Working Title Administrative Manager
Job Grade E
FLSA Code Administrative
Patient Sensitive Job Code? No
Standard Hours per Week 40
Full Time or Part Time? Full Time
Shift Day
Work Schedule Summary
VP Area U of U Health – Academics
Department 00195 – College of Health-Dean
Location Campus
City Salt Lake City, UT
Type of Recruitment External Posting
Pay Rate Range 39300 to 72700 DOE
Close Date
Open Until Filled No
Job Summary
The College of Health is a major academic unit on the University of Utah campus, leading the transformation in health care from primarily caring for the sick to empowering people to be healthy, active, and resilient through proactive, preventive, and rehabilitative care. The College of Health includes six academic departments and serves over 2,000 undergraduate and graduate students.
The research portfolio for the College of Health has been experiencing dynamic growth, increasing from $10 million to $75 million over the past six years.In this role, you will be exposed to the best finance/accounting practices, administrative processes and other projects as needed.
This is a great opportunity to learn, develop valuable skills in these different areas and develop your career. We are committed to a work atmosphere that is supportive and fosters personal and professional growth.
This position has the option to work a hybrid (in-office and remote) schedule.
Under minimal supervision, responsible for planning, organizing, directing and/or controlling all aspects pertaining to administrative functions of assigned department’s internal and external customer service, staff management and financial management operations pertaining to areas including (but not limited to) data/records maintenance, word processing, telecommunications, office equipment maintenance, payroll and office support. Acts as a catalyst between the department, its customers and staff to ensure continuity and quality of service.
Candidates with Accounting, Finance and/or payroll experience are encouraged to apply.
Responsibilities
• Forecasts, develops and implements policies and procedures in the areas of customer service, staff management and budgetary goals and objectives that are consistent with University of Utah’s policies.
• Markets and promotes new and existing programs and services to internal and external customers.
• Participates in University-wide committees to establish customer service standards and administrative plans and policies.
• Facilitates cooperative and collaborative community and institutional relationships.
• Ensures customer satisfaction by analyzing complaints, concerns and suggestions and providing appropriate follow-through.
• Develops departmental strategies consistent with the assigned departments continuous quality improvement program.
• Ensures competency of staff through the development and/or presentation of educational programs and through on-going staff performance evaluations.
This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.
Work Environment and Level of Frequency typically required
Nearly Continuously: Office environment.
Physical Requirements and Level of Frequency that may be required
Nearly Continuously: Sitting, hearing, listening, talking.
Often: Repetitive hand motion (such as typing), walking.
Seldom: Bending, reaching overhead.
Minimum Qualifications
Bachelor’s degree in a related area or equivalency (one year of education can be substituted for two years of related work experience). Four years of progressively more responsible management experience. Background knowledge of hiring department’s area of specialization in order to analyze, plan and draw conclusions for recommendations to superiors. Demonstrated leadership skills in planning and directing employees and processes in order to effectively monitor and develop subordinates and to ensure the smooth operation of department. Completion of provided supervisory training within one year of employment may be required.
Master’s degree in a related area may be preferred.
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Preferences
Experience with Peoplesoft Financials and EPM budget software.
Candidates with Accounting and/or Finance experience are encouraged to apply
Type Benefited Staff
Special Instructions Summary
Additional Information
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.
All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/
Online reports may be submitted at oeo.utah.edu
https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
