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Job Description
We are seeking an Executive Assistant (EA) who will be responsible for a wide variety of administrative duties in support of State Street executives. The dynamic nature of this role requires that the ideal candidate have exemplary time management skills, be highly organized and detail-oriented, a quick learner and able to anticipate executives’ needs. The role must interact seamlessly and with a professional demeanor across a broad range of individuals including members of the Senior Management Team, Board of Directors, and corporate partners.
Responsibilities:
• Work directly with 2-3 executives to support all aspects of their daily work routine
• Maintain executives’ calendars and coordinate all aspects of appointments, meetings, receptions, events and video/conference calls; maintain frequently-changing calendars with accuracy and precision
• Independently and efficiently coordinate complex meetings involving senior level internal and external participants including clients, regulators and vendor partners
• Exercise discretion in committing the executives’ time and evaluating needs
• Arrange complex travel (domestic and international)
• Prepare, reconcile and submit expense reports
• Serve as a liaison between the executives, their teams and executive partners. This includes receiving and screening phone calls and visitors, answering a variety of questions with tact and diplomacy, taking messages, and directing calls appropriately for resolution
• Determine priority of matters of attention for the executives; redirect matters to staff to handle, as appropriate
• Keep the executives advised of time-sensitive and priority issues, ensuring appropriate follow-up
• Routinely perform a wide variety of support duties including handling printing, faxing, mail/overnight packages, copying, filing, and email/messages and sort and triage mail
• Prepare a variety of materials on a daily weekly or monthly basis such as meeting handouts and meeting agendas
• Other additional and/or alternative duties as assigned from time to time, including supporting other departments or executives as needed
• Exercise professionalism, discretion and judgment in handling sensitive and confidential financial, legal and company information
• Work collaboratively with others across multiple business lines and geographies
Qualifications:
• Five plus years of executive administrative experience
• Proficiency in the Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel); advanced knowledge of Microsoft Outlook including calendar tasks, journals and contacts
• Exceptional writing, editing and proofreading skills
• Exercise good judgment in the face of ambiguous information
• Ability to use discretion in researching and analyzing problems
• Enjoys a rapidly changing environment; ability to adapt to changing priorities and meet deadlines
• Strong interpersonal skills and customer-service oriented with skills in establishing and maintaining effective working relationships at all levels
• Self-motivated, willing to assume responsibility without direct supervision
Are you the right candidate? Yes!
We truly believe in the power that comes from the diverse backgrounds and experiences our employees bring with them. Although each vacancy details what we are looking for, we don’t necessarily need you to fulfil all of them when applying. If you like change and innovation, seek to see the bigger picture, make data driven decisions and are a good team player, you could be a great fit.
About State Street
What we do. State Street is one of the largest custodian banks, asset managers and asset intelligence companies in the world. From technology to product innovation, we’re making our mark on the financial services industry. For more than two centuries, we’ve been helping our clients safeguard and steward the investments of millions of people. We provide investment servicing, data & analytics, investment research & trading and investment management to institutional clients.
Work, Live and Grow. We make all efforts to create a great work environment. Our benefits packages are competitive and comprehensive. Details vary by location, but you may expect generous medical care, insurance and savings plans, among other perks. You’ll have access to flexible Work Programs to help you match your needs. And our wealth of development programs and educational support will help you reach your full potential.
Inclusion, Diversity and Social Responsibility. We truly believe our employees’ diverse backgrounds, experiences and perspectives are a powerful contributor to creating an inclusive environment where everyone can thrive and reach their maximum potential while adding value to both our organization and our clients. We warmly welcome candidates of diverse origin, background, ability, age, sexual orientation, gender identity and personality. Another fundamental value at State Street is active engagement with our communities around the world, both as a partner and a leader. You will have tools to help balance your professional and personal life, paid volunteer days, matching gift programs and access to employee networks that help you stay connected to what matters to you.
State Street is an equal opportunity and affirmative action employer.
Discover more at StateStreet.com/careers
Salary Range:
$50,000 – $80,000 Annual
The range quoted above applies to the role in the primary location specified. If the candidate would ultimately work outside of the primary location above, the applicable range could differ.
